Location: Abu Dhabi Salary: 15,000 – 20,000AED Job Reference: 995514 My client are a small company (30 staff), busy design / architectural office based Abu Dhabi. Their office is part of a global business with other offices in the London, Madrid, Lisbon, Singapore, Shanghai and Buenos Aires. The duties will include Management of the Administrative, HR / Employment Visa matters, Facilities and Legal operation of the office and assisting designated staff with Book-keeping and Marketing & PR. Administration Management of the support team comprising Receptionist (Bid & Administrative Assistant) and Driver and making sure the team provide a quality administrative service. Ensuring that all office duties are carried out by yourself or the team are completed to a high standard and provide training where required; Reception, Travel, Supplies – Grocery/Stationary/Hygiene, Purchase Orders, Logging Deliveries, Courier & Driver matters, Secretarial duties, Machine servicing and repairs, Recycling, Filing, Printing etc. Facilities Handling of building matters and maintenance of the office, with the landlord and cleaners/maintenance team. HR Operation of the HR function for the office including Visas, Annual and Sick Leave, Salary matters, Recruitment, Inductions, Medical Insurance, Life Insurance, Salary certificates, NOC’s, Employee References, Employee Records, possible Graduate Programme. Legal Acting as point of contact for all Employee Law, Insurance and Contractual matters and feeding back and responding as required to the Directors. Logging of all contracts and providing any information required. Book Keeping / Finance Working closely with the Financial Controller (who will be remote but contactable on a day to day basis) to provide any information she may require and to assist her in implementing financial process. The Book-keeping duties will include: Maintains subsidiary accounts by verifying, allocating, and posting transactions Balances subsidiary accounts by reconciling entries Sales Ledger: Produce sales invoices, record in ledger and chase customers for payment Purchase Ledger: Processing supplier invoices including coding, authorization and payment Balances general ledger by preparing a trial balance; reconciling entries Maintains historical records by filing documents Reconciles petty cash on a monthly basis, ensuring all receipts are present Monitor cash flow and prepare a cashflow forecast Prepare monthly payroll for authorization before process. Process starters and leavers Must be Western Educated with experience of office administration and some financial/book keeping experience is ESSENTIAL.